Facility Guidelines

Rockfield Manor

Facility Guidelines

Facility Guidelines

The following are only a few guidelines when having an event at Rockfield Manor. The entire .

  1. CONTRACT TIME
    Arrive 2 hours prior to contract time if needed.  Social events are based on 4 hour time slots and weddings are based on 5 hour time slots, with an additional 2 hours prior for setup and 1 additional hour following the event for breakdown and cleanup.
  2. SECURITY DEPOSIT
    50% deposit is required to secure the date. DELETE usually the day of the walk thru.
  3. WALK THRU
    Final tour with caterer & Rockfield Management to confirm times, drop-offs and set-up for day of the event.
  4. REFUND POLICY
    All cancellations must be in writing. No refunds will be made.
  5. RESCHEDULING OF EVENT
    In the event of inclement weather (i.e., snow or ice), or acts of god, then, at Rockfield Manor’s discretion, the event shall be rescheduled by mutual agreement of renter and Rockfield Manor based upon availability.
  6. EXECUTION OF THIS CONTRACT
    Renter and Rockfield Manor shall execute this contract simultaneously. However, renter must arrange to have caterer co-sign a copy of this contract and return a fully executed copy to Rockfield Manor 5 days prior to the event. Caterers shall not be permitted on the premises until Rockfield Manor has received said co-signed copy of this contract.
  7. VENDORS
    Caterers must be chosen from our list of approved caterers. Caterers must schedule a walk through with the Renter and the facility two to three weeks prior to the contracted event. All additional vendors are welcome and may be chosen at the discretion of the Renter. It is recommended that all first time vendors schedule a walk through with the facility prior to the event. Upon request, a list of suggested vendors shall be supplied to the Renter by Rockfield Manor.
  8. CONDUCT
    Good order and proper decorum will be maintained by all persons participating. No confetti, rice or birdseed.  Bubbles are permitted.
  9. CAPACITY
    Maximum number of guests indoors is limited to 140 indoor/outdoor combined.
  10. SMOKING
    Smoking is permitted outdoors only.
  11. HOST
    On premises at all times.
  12. RENTALS
    All drop offs and pick ups must be arranged through Rockfield Manor Operations Manager.
  13. TRASH
    All trash must be removed from the house and the grounds at the conclusion of the event.
  14. CATERER
    Trucks and vans may park next to the garage. All caterers are encouraged to contact the Rockfield Manor Operations Manager before each catered event. The caterer must contact the Operations Manager within 30 days of the event date. All caterers must provide current proof of license and insurance.
  15. PARKING
    A complimentary shuttle is available upon arrival for the first and last hour of each event to and from the back and side parking lots.  Handicapped parking is available in front of the Manor.
  16. FLOWERS
    To the extent flowers are removed and replaced in connection with an event, such plans must be coordinated and approved by the Rockfield Manor Operations Manager and upon completion of the event, such flowers may remain or be removed. In the event they are moved, they must be replaced with flowers comparable to what was in place prior to the event.
  17. CANDLES
    The use of candles is permitted in the Manor house, garden, patio area and barn.  However, all candles must be enclosed by votives or by hurricane covers.
  18. DAMAGES
    Renters and caterers are responsible for any violations of these guidelines and any damages sustained by Rockfield Manor as a result of such violation to the extent of full restoration. The Manor house, garden, patio area and barn must be left in the same condition it was found prior to the event.