Facility Guidelines
The following are only a few guidelines when having an event at Rockfield Manor.
Contract Time
Arrive two hours prior to contract time if needed. Social events are based on four-hour time slots and weddings, including the ceremonies, are based on five-hour time slots, with an additional two hours prior for setup and one additional hour following the event for breakdown and cleanup.
Deposits
A 50% deposit is required to secure the date. Final balance plus a $250 security deposit is due 30 days prior to the event.
Walk Thru
Final tour with caterer and Rockfield Management to confirm times, drop-offs and set-up for day of the event.
Refund Policy
All cancellations must be in writing. No refunds will be made.
Rescheduling of Event
In the event of inclement weather (i.e., snow or ice), or acts of God, then, at Rockfield Manor’s discretion, the event shall be rescheduled by agreement of Renter and Rockfield Manor based upon availability.
Execution of this Contract
Renter and Rockfield Manor shall execute this contract simultaneously. However, Renter must arrange to have caterer co-sign a copy of this contract and return a fully executed copy to Rockfield Manor five days prior to the event. Caterers shall not be permitted on the premises until Rockfield Manor has received said co-signed copy of this contract.
Vendors
Caterers must be chosen from our list of approved caterers. Caterers must schedule a walk-through with the Renter and the facility two to three weeks prior to the contracted event. All additional vendors are welcome and may be chosen at the discretion of the Renter. It is recommended that all first-time vendors schedule a walk-through with the facility prior to the event. Upon request, a list of suggested vendors shall be supplied to the Renter by Rockfield Manor.
Conduct
Good order and proper decorum will be maintained by all persons participating. No confetti, rice or birdseed. Bubbles are permitted.
Capacity
Maximum number of guests indoors is limited to 130* indoor/outdoor combined. (*175 guests may be accommodated with a tent rental)
Smoking
Smoking is permitted is the designated areas of the property.
Host
A Rockfield Manor staff will be on premises at all times during an event.
Rentals
All drop-offs and pick-ups must be arranged through Rockfield Manor Operations Manager.
Trash
All trash must be removed from the house and the grounds at the conclusion of the event.
Caterer
Trucks and vans may park next to the garage. All caterers are encouraged to contact the Rockfield Manor Operations Manager before each catered event. The caterer must contact the Operations Manager within 30 days of the event date. All caterers must provide current proof of license and insurance.
Parking
A complimentary shuttle is available upon arrival for the first and last hour of each event to and from the back and side parking lots. Handicapped parking is available in upper lot of the manor.
Flowers
To the extent flowers are removed and replaced in connection with an event, such plans must be coordinated and approved by the Rockfield Manor Operations Manager and upon completion of the event, such flowers may remain or be removed. In the event they are moved, they must be replaced with flowers comparable to what was in place prior to the event.
Candles
The use of candles is permitted in the Manor house, garden, patio area and barn. However, all candles must be enclosed by votives or by hurricane covers.
Damages
Renters and caterers are responsible for any violations of these guidelines and any damages sustained by Rockfield Manor as a result of such violation to the extent of full restoration. The Manor house, garden, patio area and barn must be left in the same condition it was found prior to the event. A security deposit of $250 is due 30 days prior to the event. The security deposit will be returned within 30 days after the event if no damages occur.
